How to Set Up Video Conferencing

Setting up video conferencing in your business is easy, but it does take a bit of planning.

At Roundee, we want everyone to have the best video conferencing experience possible. If you’re looking to make maximum use of this exciting technology, read on and let us show you how to do it the right way.

Make sure everyone’s properly equipped

A lot of moving parts go into a successful video conference. A dodgy webcam, a weak internet connection or a software error could all turn a productive meeting into a frustrating affair, so take the time to review your own technology and ensure it’s up to par. If necessary, replace poor quality monitors, have broken laptops repaired and equip desktop users with a USB webcam. This need to audit goes double if you’re allowing staff to bring their own devices or allowing home office video conferencing. As part of allowing staff to use their own phones, tablets or laptops, make them at least ensure they have a working microphone and webcam.

Additionally, think long and hard about changing internet providers if your current connection can’t handle multiple video conferences at once. A lack of bandwidth can be a frustrating and meeting-ruining experience, so do some tests and consider if you’re due for an upgrade.

Train them the right way

If your workforce is below a certain age, it’s highly likely most of them will already have significant experience running their own video calls. Between FaceTime and Hangouts, more and more people are integrating video calls into their own personal lives.

While these tools can be a great way to introduce people to the basic concept of the technology and get them familiar with the fundamentals, it’s vital that you ensure that everyone understands the difference between FaceTiming their kids and video conferencing with a potential client.

Take the time to get them to grips with the software. Even under a bring your own device system, it’s vital that you exert some kind of uniformity over how business is conducted via video conferencing. Ensure that staff know what software they’re supposed to use, how they’re supposed to use it, and if there are any restrictions over when and with whom they can use it.

The best move any business owner looking to shift to video conferencing could make is considering Roundee. Free and requiring zero installation, it’s the simpler way to communicate with your customers and business partners.